General Guidelines

Booking an Event

Our Sales & Catering Team is available Monday-Friday to assist you in booking and planning your event. Arrangements can be made with a Catering Team member by visiting the Club or calling 614-292-2262. Reservations will be accepted for up to two years prior to your event.

Contracts, Deposits and Cancellations

All non-member events and any events other than private dining room lunches require a signed contract and non-refundable deposit of up to $500. Signed contract and deposit must be received within 14 days of booking the event, or the reservations may be automatically cancelled. The Club reserves the right to cancel any event found to be in violation of the Club bylaws.
When the date, time and menu have been confirmed, a reservation for will be sent to you. This will outline the details of your event and will serve as a confirmation of your event when signed and returned to the Club.

Guarantees

An estimated number of guests will be needed to book your event. A guaranteed guest count is required by noon on the third business day prior to the event. If a guarantee cannot be provided, the highest estimated number will be used as a minimum for billing purposes. Guarantees are not subject to reduction, however, every effort will be made to accommodate increases.

Billing

All events will be billed to the member's account. Non-member events should refer to the billing details of the contract. A separate bill may be sent to another party if arrangements are made in advance. Itemized statements are sent to all members on the first of each month. Any questions regarding billing may be directed to the business office Monday-Friday at 614-688-8548.

Food and Beverage

All food and beverages will be provided by the Club, with the exception of specialty foods approved in advance. Cakes for weddings, birthdays, graduations and other special occasions must be arranged for privately and the Club will Display, cut and serve any cake provided by the host at an additional charge of $1.00 per person.
Please limit your menu selections to 2 entrees for your guests. Additional entrees may be selected for served meals for a $4.00 per person, per entree preparation fee. If you'd like additional buffet entrees, please contact your Catering Manager for pricing. Special dietary requirements may be accommodated at no additional charge with at least 3 business day s advance notice.
Insurance and health department regulations prohibit the Club from allowing extra food or beverages to be removed from the premises. All alcoholic beverage sales and service are subject to the rules and regulations of the State of Ohio Liquor Control Board. The Club reserves the right to refuse to serve any person who, in the Club's opinion, would constitute an infraction of those regulations. 

Facility Fee and State Sales Tax

A facility fee of 20% for members and 21% for non-members will be added to all charges incurred. State sales tax will be added to all food, beverages and service charges, unless a tax-exempt form is provided to the Club at the time the contract is signed, or if the host is a University Departmental Club member.

Parking

Parking around the Faculty Club is subject CampusParc regulations.The nearest parking garage is located on College Rd. next to the Ohio Union. Your Catering Manager can provide more parking information.

Linens

The Club will provide standard white or ivory mid-length linens at no additional cost. Your choice of specialty napkin color can be arranged for an additional fee of $1.00 per person.

Vendors and Decorations

Please note that floral or cake deliveries and vendor set-up can begin no earlier than 2 hours before the event start time and must check in with Catering or Operations staff upon arrival. Any decor must be free standing. Masking tape is the only adhesive permitted for use on the walls and must be approved in advance. Any decorations must be removed immediately following the event and the Club will dispose of any remaining items. Birdseed, glitter, confetti, bubbles, etc. are not permitted inside the Club and the event host will be responsible for any damages resulting from misuse of the facility. The Club reserves the right to assess a cleanup fee for facilities left in poor condition after an event.

Audio Visual Equipment

The Club offers basic audio-visual equipment for rental, as well as complimentary wifi. Please contact your Catering Manager to make arrangements for these or any other audio-visual needs.

Entertainment

Provisions for any type of entertainment are the responsibility of the client, subject to approval by the Club. Entertainment for functions is to end no later than midnight. Functions that continue beyond midnight will be assessed a labor fee of $500 per hour, or any part of any hour that extends beyond midnight. The Club is not responsible for entertainment equipment.

Room Rental Rates

Your Catering Manager can guide you in determining the most appropriate room for your group's needs. The Club reserves the right to change room locations. Please take care in selecting an end time for your event. Events exceeding their scheduled end time will incur an additional fee ranging from $40-$500 for every hour or partial hour exceeding the scheduled end time. 

Security

The Club cannot assume responsibility for any lost or stolen items. Special security needs can be arranged through your Catering Manager.