General Guidelines

Booking an Event

Our sales and catering manager is available seven days a week to assist you in booking and planning your event. Arrangements can be made by phone or you may wish to visit the Club personally. Appointments can be made with the sales and catering manager by calling (614) 292-2262. Reservations will be accepted for up to two years prior to the event.
 

Deposits and Cancellations

All events held in The Grand Lounge, Colleagues and Outdoor Patio and The Main Dining room require a non-refundable deposit of $500.00. The deposit must be received within 2 weeks of booking the event or the reservation will automatically be canceled. The Club reserves the right to cancel any event found to be in violation of Club bylaws. These guidelines will differ with non-member, departmental usage, and sponsored events. Please contact your sales and catering manager for more details.

Contracts

Once the date, time, and menu have been confirmed, a "reservation form" will be drawn up and mailed to you upon request. This will outline the details of your event and will serve as a confirmation of your event once it is signed and returned to The Club. All sponsored or non-member events will require a signed contract and when completed, a signed event reservation form.

Guarantees

An estimated number of guests will be needed to book your event followed by a guaranteed number no less than 3 business days in advance of the event. If one cannot be provided, the highest estimated number will be used as a minimum for billing purposes. Guarantees are not subject to reduction and every effort will be made to accommodate increases.

Billing

All events will be billed to the member's account. Non-member events should refer to the billing details of the contract. A separate bill may be sent to another party if arrangements are made in advance. Itemized statements are sent to all members on the first of each month. Any questions regarding billing may be directed to the business office Monday through Friday at (614) 292-2262.

Specialty Cakes

Cakes for weddings, birthdays, graduations, and other special occasions must be arranged for privately. At an additional charge of $1.00 per person the Club will display, cut, and serve any cake that is provided by the host. Arrangements for delivery and any special instructions for cakes should be discussed with your catering manager in advance.

Linens

The Faculty Club provides white or ivory mid- length table linen at no extra cost. Your choice of specialty napkin color can be arranged for $1.00 per guest and specialty table linens can be provided with advance notice for an additional fee. All display tables, buffet tables, and bar tables will be skirted.

Security

The Club cannot assume responsibility for any lost or stolen item. Special security needs, if any, can be arranged through your catering manager.

Decorations

Any decorations that are used must be free standing. No nailing or wiring to walls, ceilings or floors will be allowed. Masking tape is the only tape permitted for use on the walls and must be approved in advance. All decorations must be removed immediately after the event. The Club will dispose of any decorations left behind. The event sponsor will be responsible for any damages resulting from misuse of the facility. The Club reserves the right to assess a clean up fee for facilities left in poor condition after your function. Birdseed, glitter, confetti, bubbles, etc. are not permitted inside the Club.

Food and Beverage

All food and beverages will be provided by the Faculty Club, with the exception of wedding cakes, and specialty items, approved in advance. Insurance and health department regulations prohibit us from allowing extra food or beverage to be removed from the premises. All alcoholic beverage sales and service are subject to the rules and regulations of the The State of Ohio Liquor Control Board. The Club reserves the right to refuse to sell or serve any person when it is in the Club's sole opinion and judgement that such sale or service would constitute an infraction of the regulations.

Please limit your menu selections to two entrées for your guests. Additional entrées offered will incur a $4.00 per person, per entree preparation fee. Special dietary requirements are accommodated at no additional charge with 3 business days advance notice.

Room Rental Rates

Room rental rates will vary depending on day and time of use. The catering manager can guide you in determining the best room type for your groups needs. The Faculty Club reserves the right to change room locations. Please take care in selecting an end time for your event. Those events exceeding their scheduled end time will incur an additional fee ranging from $40.00 to $500.00 for every hour or part of an hour they exceed their scheduled end time.

Facility Fee and State Sales Tax

A 20% facility fee (21% Non-member) will be added to all charges incurred. A 7.50% state sales tax will be added to all food, beverage, and service charges unless a tax-exempt number is given to the business office seven days prior to the event or the sponsoring member is a University departmental account.
 

Entertainment

Provisions for any type of entertainment are the responsibility of the guest, subject to approval by The Club. Entertainment for functions are to be booked no later than 12:00 midnight. Functions that wish to continue beyond midnight will be assessed a labor fee of $250.00 per hour or any part of an hour that extends beyond midnight. The Club cannot assume any responsibility for equipment while it is in the Club.

Audio-Visual Equipment

Your catering manager can arrange your audio-visual needs for an additional cost. The Club cannot assume any responsibility for equipment left in The Club.

Parking

Parking around the Faculty Club is subject to the regulations of The Ohio State University Division of Transportation and Parking. Your catering manager will assist you in making parking arrangements for your guests.